Google Sheets or Notion for planning your wedding?
What each is good at, how they work on a phone and with a partner, and how to choose.
Both are free to start, both can be shared with your partner, and both can hold a whole wedding. They feel very different, though, and the right one is the one you'll actually open every week.
At a glance
| Google Sheets | Notion | |
|---|---|---|
| Feels like | A spreadsheet: rows, columns, formulas | A set of pages: boards, calendars, galleries and tables |
| Best at | Sums, budgets and long lists | Seeing things in different ways: a guest board, a payment calendar, a checklist |
| Cost to use | Free with a Google account | Free plan available |
| Sharing | Share > Editor | Share > invite to the page |
| On a phone | The Sheets app works, but wide tables mean scrolling sideways | The Notion app works, and boards and calendars suit a small screen |
| Offline | Can be set up to work offline | The app keeps recent pages |
| Learning curve | Low if you've used a spreadsheet | A little higher at first; a good template does most of it |
Choose Google Sheets if...
- You think in numbers and like seeing every figure in a grid.
- Your budget is the centre of your planning.
- You or your partner already live in spreadsheets at work and want something familiar.
- You want to print things, like a seating list or a run sheet.
Choose Notion if...
- You want to drag guests between "waiting", "coming" and "can't come", or see payments on a calendar.
- You'll mostly plan on your phone.
- You want notes, mood boards, supplier details and lists in one place, not just numbers.
- You like a page that looks good enough to enjoy opening.
Either way, check the template
- Is it in pounds, with UK steps like notice of marriage and day and evening guests?
- Can you see a finished example before you buy?
- Does it count things for you (left to pay, guests coming, tasks done), or is it an empty grid?
- Does it work for two people, with a way to split tasks?
Try before you choose: our free Notion Lite has a budget and guest list for two, and every paid planner has a finished example you can click around first.
Questions
Is Notion free for wedding planning?
Notion has a free plan, and a free account is enough for our templates.
Can two people edit the same wedding planner?
Yes, in both: share a Google Sheet as an editor, or invite your partner to the Notion page.
Plan it all in one shared place
Our Notion planners are made for UK weddings: budget in pounds, day and evening guests, notice of marriage and a timeline that dates itself from your wedding day.
See the UK Wedding PlannerTry the free Lite